Privacy & Cookies

The short version

We’re not in the business of misusing your data. We only collect the information we need to respond to enquiries, run our business, deliver work and meet our legal obligations. We don’t sell your data, we don’t share it without good reason and we don’t use it for anything unrelated to your relationship with Strawberry.

If you ever want to know what we hold, update your details or ask us to remove something, just email talktous@strawberry.co.uk and we’ll sort it.

The full, legally required version is below.

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Privacy & Cookies Notice for Strawberry

Who we are

We Are Strawberry Limited (“Strawberry”, “we”, “us” or “our”) processes personal information in line with UK GDPR, the Data Protection Act 2018 and PECR.

Registered office: Cherry Tree Court, 36 Ferensway, Hull, East Yorkshire, HU2 8NH

Company number: 02862703

ICO Registration: Z4653192

Contact: talktous@strawberry.co.uk

We act as the data controller for the personal data described in this notice.

Information we collect

We only collect information we need to respond to enquiries, run our business, deliver work, recruit people and meet our legal obligations.

Depending on the context, this may include:

- Name

- Business email

- Personal email (mainly for recruitment)

- Telephone numbers

- Postal address (mainly for recruitment)

- National Insurance number (employees only)

- CV and employment information

- Special category data (e.g. health information) where legally required for recruitment

We collect information through website enquiry forms, incoming emails and calls, information provided by clients, tenders, and job applications.

We do not collect more information than necessary.

How we use personal data

We use your data for:

- Responding to enquiries

- Delivering contracted work

- Recruitment and employment management

- Working with suppliers and contractors

- Meeting legal and financial obligations

- Sending occasional relevant updates (legitimate interests or consent)

We do not sell your data and only share it when necessary to deliver our services or comply with the law.

You can withdraw marketing consent at any time.

Your rights

You have the right to:

- Access the personal data we hold

- Ask us to correct incomplete or inaccurate information

- Request deletion of your data in certain circumstances

- Restrict or object to processing

- Request a portable copy of your data

- Object to direct marketing

- Understand any automated decision-making (we don’t use any)

To exercise your rights, email talktous@strawberry.co.uk.

We may need to verify your identity before responding.

Sharing your information

We only share your data when necessary and only with trusted third parties such as:

- Legal and accountancy providers

- Pension providers

- IT, hosting and infrastructure suppliers

- Cloud service providers (including Squarespace and email platforms)

When a third party processes data for us, they do so under contract, under our instructions, and with appropriate security measures.

Transfers outside the UK are safeguarded using appropriate mechanisms.

Keeping your data secure

We use a mixture of technical and organisational measures to protect your data, including:

- SSL/TLS encryption

- Access controls

- Authentication and secure passwords

- Firewalls

- Malware protection

- Secure data transfer tools

How long we keep your data

Retention periods depend on the purpose. Examples:

- Accounting data: 6 years plus the current year (required by law)

- Recruitment records: kept in line with legal guidance unless removal is requested

- Marketing data: kept until you withdraw consent or object

- Contract-related data: kept as long as needed to meet contractual and legal obligations

Data is securely deleted once no longer required.

Legitimate interests

In limited cases we rely on legitimate interests, for example when sending relevant updates to existing clients or managing supplier/employment relationships. We balance those interests against your rights and expectations.

Consequences of not providing data

If we need your personal data to provide a service, fulfil a contract or comply with a legal obligation, and you choose not to provide it, we may be unable to offer some or all services.

Complaints

If you have concerns about how your data has been handled, please contact:

We Are Strawberry Limited

Cherry Tree Court, 36 Ferensway, Hull, HU2 8NH

Tel: 01482 337130

Email: talktous@strawberry.co.uk

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Cookies

What cookies are

Cookies are small text files stored on your device. They help websites function properly and understand how visitors use them.

How we use cookies

We use cookies to:

- Understand site performance and traffic

- Improve content and usability

- Support essential website functions

We do not use cookies to identify you personally.

Third-party cookies

Some pages include third-party content (e.g. YouTube embeds) that may set their own cookies. We don’t control these; please refer to their privacy policies.

Managing cookies

You can block or delete cookies via your browser settings.

More information: https://www.aboutcookies.org

Cookies we use

Squarespace and Google Analytics cookies may be set when you visit our site. Google Analytics stores IP addresses anonymously.

(Once the site build is final, we can add a full cookie list if required.)